Data protection
DATA PROTECTION POLICY OF DANSE SUISSE
15.09.2023
1. INTRODUCTION
Danse Suisse (hereafter referred to as «we» or «us») respects the privacy of its members and website users. We are committed to treating the information you provide us with due care and responsibility, at all times and in compliance with the relevant data protection regulations and our data protection policy.
2. RESPONSABILITY
The management of Danse Suisse is responsible for data protection and the content of the website, under the supervision of the committee. You may submit enquiries or requests to Danse Suisse concerning the protection of your personal data or the content of the website in writing, by telephone or by e-mail:
Danse Suisse, Kasernenstrasse 23, CH-8004 Zürich
+41 (0)43 317 95 37
info@dansesuisse.ch
Website development and design:
DU DA AG, Langstrasse 18, CH-8004 Zürich
+41 (0)43 377 88 55
www.dudagroup.com
3. PURPOSES OF DATA PROCESSING
The personal data we process is provided by data subjects for the following purposes:
• application for membership,
• application for inclusion in our professional registers,
• registration for further training courses,
• registration for events and projects we organise.
Sensitive personal data may be provided to us by data subjects or third parties for the following purposes:
• projects to promote young talent (health data),
• professional registers (data on criminal and administrative sanctions),
• our activities as a professional association and labour organisation (procedures relating to places of training and employment relationships).
Insofar as we are able to verify this, we only collect and process personal data from children with the consent of their legal representatives. Persons under the age of 16 must request the consent of their legal representatives before sending us any personal data.
The personal data provided to us will only be processed for the purposes of fulfilling our mandates within the above-mentioned frameworks. It is only passed on to third parties with the explicit consent of the persons concerned. Data relating to professional registers is published on our website; the persons concerned are informed accordingly.
4. DATA STORAGE
We store the personal data physically and/or electronically on our own server. The data backup from the server is encrypted and sent to Germany. The Microsoft 365 data (Exchange / e-mail) is stored on Microsoft's Swiss servers. For information on electronic storage, we rely on the information provided by our provider.
We will retain your personal data for as long as is necessary to comply with applicable laws, or as we deem appropriate, or for as long as this is necessary for the purposes for which your data was originally collected. We will block or delete your personal data as soon as it is no longer needed and in any event after the maximum retention period required by law has expired.
You may request the deletion of your personal data at any time by e-emailing us at info@dansesuisse.ch. We will comply with your request with immediate effect, unless we are obliged to retain your data for other reasons, such as statutory provisions, or unless we need this data to enforce legal claims.
5. SHARING OF PERSONAL DATA
We will pass on your personal data only with your explicit consent, or if there is a legal obligation to do so or if this is necessary to enforce our rights, in particular to enforce claims arising from a contractual relationship. In addition, we will only pass on your data to third parties if this is necessary for contract execution. To this end, we may pass on the necessary data to external service providers. These service providers will use your data solely to process orders and for no further purposes.
If you are applying for membership with the advantage of dual membership (members of a regional grouping), you authorise us to check with the organisation concerned that you are a member.
We are also entitled to pass on your data to external service providers in order to safeguard your economic, legal and non-material interests (e.g. for marketing purposes or to improve online services). In connection with software tools, we utilise services provided by Google Inc. («Google Analytics»), Google Maps, Hotjar and Campaign Monitor. Data collected in connection with using these software tools may be transferred to servers in the United States. More detailed information about any data collected and shared is available at https://policies.google.com/privacy.
Data may be communicated abroad, in particular to the United States, through the use of products such as Microsoft 365, Google Recaptcha, Google Fonts and other similar tools.
6. NEWSLETTER
You will only receive a newsletter from us with your explicit approval, either when you apply for membership or by registering on our website. For the registration on our website, we use the so-called «double opt-in procedure,» i.e. we will only send you a newsletter by e-mail if you have expressly confirmed to us beforehand that we should activate the newsletter service. To this end, we will send you a confirmation e-mail upon registration. We will ask you to confirm that you wish to receive our newsletter by clicking a designated link enclosed in our confirmation e-mail. If you register for the newsletter, your e-mail address will be used together with your consent for our advertising purposes until you unsubscribe from the newsletter. You can unsubscribe at any time, but this will not affect the data processed before you unsubscribed. We are entitled to commission third parties with the technical handling of advertising measures and are entitled to pass on your data for this purpose. We will, however, not pass on your data for other purposes without your explicit consent.
7. USE OF COOKIES
To improve our products and services, we use so-called «cookies» on our web pages. A «cookie» is a small text file that is transferred to your computer when you surf our site. Cookies only contain information sent to your computer by us — no private data can be selected in this way. If you accept the cookies on our site, we will be unable to access your personal information. We will, however, be able to identify your computer with the help of cookies. No personal data is stored in the cookies used. We are thus unable to draw any conclusions about your identity based on cookie technology. Only pseudonymised information is generated in this way.
Most browsers (e.g. Firefox, Chrome, Internet Explorer, Safari, etc.) accept cookies by default. In the security settings, you may allow or reject temporary and permanently stored cookies independently of each other. However, we expressly point out that certain features on our website are not available to users and that some websites may not be displayed correctly if cookies are deactivated.
The data stored in our cookies will not be linked to your personal data (name, address, etc.).
When accessing our website, the user's internet browser automatically transmits certain data for technical reasons. This so-called log file information is stored separately from other data that the user may provide:
• Date and time as well as duration of access
• Browser type/version
• Operating system used
• URL of the previously visited website
• Amount of data transferred
• IP address (internet protocol address)
• Name of the service provider
• Name of the files retrieved
• http status code (e.g. "request successful")
• URL of the accessed website
The log file information mentioned is stored for technical reasons only and is not assigned to a specific person at any time. For security reasons, IP addresses are stored for a maximum of 30 days and then deleted. Data whose further storage is required for evidentiary purposes is exempt from deletion until the respective incident has been finally clarified.
8. CHANGES
We reserve the right to change this Data Protection Policy at any time. If you are affected by changes to this Policy, we will notify you of any such change in an appropriate manner. This Data Protection Policy does not establish any contractual or other formal legal relationship with or on behalf of any party.
In the event of any discrepancy between the versions, the version in French shall prevail.